Tuesday, November 3, 2009

Simple tips to get the most out of your Online Meetings

Online meetings are inarguably the most price-less tool for saving people's time and money in a very aggressive and competitive business environments that we see today. But did you know that most online meetings tend to have a sour experience in the host as well as the presenter's minds mainly due to poor training or unpreparedness of both - either the presenter or the host.

So here are some very simple and most effective methods to achieve the most of Online Meetings:

1. Always make sure that the Online Meeting is short and to the point - crisp. Always make sure that No online meeting ever exceeds more than an hour or in some cases even thirty minutes.

2. Always make sure that you have already prepared a slip containing the list of all probable questions that you will ask those attending the online meeting. Always remember that asking questions helps you retain everyone’s attention.

3. Before you start off - remember to inform the other participants to keep their questions to the end of the online meetings. There should be a very high probability that you will answer most of the questions that the audience thought off during your regular presentation.

4. Mail out the attendees well in advance to install and test the online web meeting software ahead of the schedule. Also, they can check the audio setup and the microphone setup too.

5. It is important in a web meeting that you have a very optimized copy of the PowerPoint slides such that the .ppt / .pptx file is less than 2 MB in size. This greatly helps the attendees not to experience a time lag as you flip through the slides.

Hope these tips helped you. Do share your tips/experiences on online Meetings too.

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